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A Quick Look at Boards in Office Delve

Delve Boards are an interesting new way of tagging documents

You might have heard today that the new Boards (aka Pinterest) feature for Office Delve was released to First Release customers of Office 365.  I was lucky enough to have it show up already in a few of my tenants, so I thought I would share my initial experience.

When you open Delve now, you’ll notice a new icon that says Add to board.

DelvreBoardNoTag

Clicking on the icon will allow you to type the name of a new board or select an existing one.  Pick wisely as there is currently no way to remove the item from the board.  Nor is there a way to change the name of the board.  I suspect we’ll see this functionality in the future based on the product team’s new iterative development cycles.

DelveBoardNewBoardName

Once you have tagged your document, it will show underneath the document for all users.  Items tagged to boards are visible to all users.  However, the results are still security trimmed like everything else.  That means if Sara pins something to Acquisitions, but Alex doesn’t have permission to it, Alex won’t see it.

DelveBoardItemTagged

Clicking on the tag will take you a page with other items tagged.  When you first visit any board’s page, you will automatically be “following” it.  I suspect this makes the board show up in your list of boards in the navigation of Office Delve.

DelveBoardPage1

When you click the Send a link button, it will open your mail client with a link to the board’s page in Delve.

DelveBoardSendEmail

If you look at the URL, you will notice a new query string parameter, b, with the board’s name.

DelveBoardUrl

Items can also belong to multiple boards.

DelveBoardMultipleTags

After we have added some items to boards, here is what a typical page might look like.

DelveBoardHome

New features tend to roll out over time in First Release, so one feature that is notably missing is the list of boards I am following.  It should be above the People list.  I suspect this will show up soon, and I’ll update my post with details when it arrives.

DelveBoardNoList

Delve Boards are an interesting new way of tagging documents.  It lets users organize things in logical buckets that make sense to them.  Now you might be wondering if this ties into anything like Managed Metadata Enterprise Keywords and unfortunately the answer is no.  The new system is disconnected from that.  I think users will like it though.  As an administrator though, it might be a while before you can do any maintenance of the boards.  I don’t think you need to worry about that too much though yet.  The whole purpose of this is that the tagging is end user driven and easy for the users.

Read the original blog entry...

More Stories By Corey Roth

Corey Roth, a SharePoint Server MVP, is a consultant at Hitachi Consulting specializing in SharePoint and Office 365 for clients in the energy sector. He has more than ten years of experience delivering solutions in the energy, travel, advertising and consumer electronics verticals.

Corey specializes in delivering ECM and search solutions to clients using SharePoint. Corey has always focused on rapid adoption of new Microsoft technologies including Visual Studio 2013, Office 365, and SharePoint.

He is a member of the .NET Mafia (www.dotnetmafia.com) where he blogs about the latest technology and SharePoint. He is dedicated to the community and speaks regularly at user groups and SharePoint Saturdays.

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