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Five Essentials in Office Automation

An automation system shouldn’t determine the flow of operations, instead, it should aid you

If you have moved from typewriters and facsimile to computers and emails, you have come a long way in office automation, but you aren’t there just yet! Not if your office still runs around taking print-outs of documents at each iteration & approval. You are nowhere close to having your office automated if it takes weeks to start working collaboratively across your dispersed teams. You are not there yet if a simple approval cycles take days to complete. You just got down the bus mid-way through your office automation journey.

Why would you limit office automation to word processing, accounting and setting up calendar invites, when every repetitive and routine task can be automated?

Office automation systems add efficiency to  daily office jobs, regardless of the departments and designations. To get the most out of office automation, you need to look beyond just emails and document processing. Here are 5 things to look out for while choosing your office automation solution.

1. Design operational flow:

When you pick an office automation system, take a good look at it, does it read “create processes just as you want” anywhere? An automation system shouldn’t determine the flow of operations, instead, it should aid you in refining the operational flow. Look for a system that lets you design workflows just as it suits your office.

2. Define access controls:

You’d have access privileges at your office and so would every other member of the organisation. These access privileges are vital to running organisations and every office needs an automation system that permits defining access privileges along the flow of operations. Another key aspect is the ability to modify access privileges as and when needed.

3. Structure approval systems:

Is it even possible to complete processes without an approval? Everyday numerous processes go through cycles of approvals, it is imperative to have an office automation system which allows you to build structured approval process along the lines of your business’s operations.

4. Access anytime, anywhere:

So you have an office automation system in place and the approver isn’t anywhere around. You can choose to wait and stall the flow of operations or choose a cloud based office automation system that would allow the approver to access it from anywhere at any time. Go cloud.

5. Integrate with existing solutions:

Your office automation system need not necessarily be ‘yet another software used in the organisation’. By opting for an office automation solution that integrates with the software tools used in the organisation, you can save yourself the pain of manually transferring data from one system to another. Manage your office accounts, payroll and leave management systems, all at one place.

Workflows have been used widely to automate Human Resources, Finance and Administrative processes across various industries. The ease in assigning tasks; tracking their progress down to completion and generating reports of each transaction, makes office automation over workflows a must have at every organisation. If you are looking for an office automation system that holds the above mentioned characteristics, KiSSFLOW is what you need!

The post 5 Essentials In Office Automation appeared first on KiSSFLOW.

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More Stories By Suresh Sambandam

After an initial entrepreneurial stint for three years at the age of 19, Suresh Sambandam went on to work at Hewlett-Packard. Later, Suresh joined Selectica and rose to senior position, as Director of e-Insurance product division in a short-span. The e-Insurance division and its products were later acquired by Accenture. Suresh is a technocrat specializing in product engineering with expertise in software architecture for complex enterprise applications, inference engines, configuration engines, rule-based computing and enterprise middleware. He has applied for multiple patents. Suresh is passionate about entrepreneurship, technology startups and spends a significant amount of personal time in the start-up ecosystem in Chennai. Suresh is a member of the National Council for Emerging Companies Forum and also a core committee member of Product Forum at NASSCOM. He also does mentoring for budding entrepreneurs at IIT Bombay, E-Cell. Suresh is a regular speaker at various industry forums & academic institutions.

Suresh is the Founder & CEO of OrangeScape. OrangeScape is a platform (PaaS - Platform as a Service) to develop process oriented business applications that can be deployed "On Cloud" and "On Premise". OrangeScape supports platforms like Google App Engine and Microsoft Azure as cloud deployment option and Microsoft .Net and J2EE as on-premise deployment options. OrangeScape has 50+ customers including global brands like Unilever, Citibank, Pfizer, AstraZeneca, Fullterton, etc. OrangeScape in the only Indian company has been featured in the PaaS research reports of Forrester and Gartner. OrangeScape has been featured as 'India's Rising Tech Stars' by Forbes(US) magazine. OrangeScape was showcased as one of the 3 emerging product companies in India by Nasscom and was also awarded 'Top IT Innovations' for 2 consecutive years.

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