Welcome!

Microsoft Cloud Authors: Kevin Benedict, Pat Romanski, Liz McMillan, Lori MacVittie, Elizabeth White

Related Topics: Microsoft Cloud, Containers Expo Blog, Silverlight, Agile Computing, @CloudExpo

Microsoft Cloud: Blog Post

12 Steps to NTFS Shared Folders in Windows Server 2012

Server Manager provides improved local and remote management of Shared Folders

In the past, managing and sharing NTFS folders could be a real ordeal – there were different tools for managing NTFS permissions vs shared folders and most IT Pros generally used these tools on a server-by-server basis from each server’s console.

Server Manager to the rescue!
In Windows Server 2012, Server Manager provides a management facelift on top of the disconnected process that we’ve used in the past for sharing folders and setting NTFS permissions.  In addition, Server Manager can easily manage these folders on a local server or any remote servers that you’ve previously added to the Server Manager dashboard.

NOTE: For details on using and customizing Server Manager for your servers and network environment, check out this post on that topic.

Along with the new SMB 3.0 performance and availability features for shared folders, Server Manager provides a powerful management tool for taking advantages of these features in your network environment.

How can I share new folders with Server Manager?
You can start the process of sharing NTFS folders in Server Manager by launching the New Share Wizard from the File and Storage Services details page.  This new wizard integrates the steps involved with creating a new folder, sharing the folder and setting NTFS permissions into a single continuous workstream for local and remote servers.

  1. On the File and Storage Services page, select Shares and then click Tasks –> New Share … to begin the New Share Wizard.

    NTFSShare01
  2. On the Select the profile for this share page, select SMB Share – Quick and click the Next button.  Note that in addition to creating new SMB shares for NTFS folders that are sharing documents, we also have options for creating shared folders for applications, such as SQL databases or Hyper-V virtual machines, as well as creating new NFS shares for non-Windows client devices.

    NTFSShare02
  3. On the Select the server and path for this share page, select the server on which to create the new share ( local or remote server ) and the volume on which to create the new shared folder.  Click the Next button to continue.

    NTFSShare03
  4. On the Specify share name page, type the name of your new Share name and click the Next button to continue.

    NTFSShare04
  5. On the Configure share settings page, you will find advanced options for configuring Access-Based Enumeration (ABE), Offline folder caching, and Encryption of end-to-end SMB network traffic.  Let’s select all three options and then click the Next button.

    NOTE: If BranchCache is enabled on your server to optimize shared folder access over a WAN, you can also enable BranchCache for this new folder on this page.  To learn more about the new simplified BranchCache features in Windows Server 2012 … check out Brian Lewis’ My Thoughts on IT blog.

    NTFSShare05
  6. On the Specify permissions to control access page, review the default permissions for the new NTFS folder and click the Customize permissions… button to further customize these permissions as necessary.  When finished, click the Next button to continue.

    NTFSShare06
  7. On the Confirm selections page, review the currently selected settings for sharing the new folder and click the Create button to begin the process of creating the new folder, applying NTFS permissions, and sharing the folder with the selected share settings.

    NTFSShare10

How can I automate the process of sharing new folders?
You can automate the process of sharing new folders using PowerShell 3.0 and the new SMB Share Cmdlets.  For example, to create and share the same folder as demonstrated above, we could use the following commands in PowerShell:

MD D:\Shares\Documents

New-SMBShare -Name Documents -Path D:\Shares\Documents -FolderEnumerationMode AccessBased  
-CachingMode Documents -EncryptData $True -FullAccess Everyone

In addition to the new SMB Share Cmdlets, you can also use the Set-Acl and Get-Acl PowerShell cmdlets for automating NTFS folder permissions.

Has anything changed with NTFS permissions in Windows Server 2012?
NTFS access list permissions work the same in Windows Server 2012, but there is an improved user interface for setting and viewing NTFS permissions that can make implementing advanced security scenarios much easier.

What is an NTFS “advanced security scenario”?
For example, a common NTFS folder requirement in many organizations is to set permissions such that users can create, update, delete and rename files, but not delete or rename folders or sub-folders.  Many organizations implement this approach to provide a consistent network folder structure for users to store their files, without being concerned about users inadvertently moving or renaming (ie., pruning and grafting) whole sections of that folder structure.  In the past, this custom combination of file and folder permissions was confusing and difficult to implement.

To implement this scenario in Windows Server 2012, we can click on the Customize permissions… button referenced above in Step 6 and walk through the following process:

  1. In the Advanced Security Settings dialog box, click the Disable Inheritance button to disable inherited permissions from the parent folder in preparation of setting an explicit set of folder permissions.

    NTFSShare09
  2. When prompted, click the option to Convert inherited permissions into explicit permissions on this object. This will create a copy of each inherited permission access list entry into an explicit entry for this folder that we’ll be able to edit or remove.

    NTFS08
  3. In this case, we want to modify the default permissions granted to the Users group for this folder.  Use the Remove button to remove each of the existing access list entries granted to the Users group.

    NTFS09
  4. Then use the Add button to grant a new set of file permissions to the Users group.  In this scenario, we want users to have read, write and delete permissions to files ( and only files ) inside this folder, so we’ll select the following permission options for files:

    NTFS13
  5. Once we’re done adding file permissions, we’ll use the Add button again to grant a new set of folder permissions to the Users group.  In this scenario, we want users to have the ability to see folders and create new files, so we’ll select the following permission options for folders:

    NTFS12

That’s it! Now we’ve got our shared folder all set for this advanced security scenario in just a few clicks!  Of course, if we wanted to automate this process, we could’ve used the Set-Acl and Get-Acl PowerShell Cmdlets to set NTFS permissions via a script as well.

Are there any other changes related to NTFS permissions?
As we were working through the last set of steps, you may have noticed a few new tabs in the new NTFS Advanced Security Settings dialog.

NTFSShare08

The tabs that are new or improved for the NTFS Security Dialog in Windows Server 2012 include:

  • Share – integrates Share permissions into a separate tab on the NTFS security dialog, so that NTFS and Share permissions can be compared side-by-side
  • Effective Access – improved to provide an easier user interface to work with for evaluating the effective permissions for a user, group, device or claim.
  • Central Policy – used with the new Dynamic Access Control (DAC) feature of Windows Server 2012 to centralize folder permissions into security policies that can be dynamically applied to files and folders based on Active Directory claims.

Dynamic Access Control (DAC), in particular, is a powerful feature in Windows Server 2012 to reduce the administrative load of managing standard permission access lists across lots of file servers. I’ll be writing a separate article in the near future that steps through the process of using DAC.

Do It: Implementing Shared Folders and NTFS Permissions
Your turn! Build your own Windows Server 2012 server lab and use the steps outlined above to create and share your own shared folder with the following properties:

  • Shared folder path: C:\Shares\Documents
  • Shared folder name: Documents
  • Shared folder settings: Access-based Enumeration
  • NTFS Permissions: Use the permissions shown in the example above.

What's Next?

In this article, we've walked through the benefits of the improvements offered by Windows Server 2012 for sharing and configuring NTFS folders using  Server Manager and PowerShell 3.0

Learn more! To gain more experience with Windows Server 2012 in your lab, feel free to join our FREE Windows Server 2012 "Early Experts" Challenge online study group and become one of the 1,000+ IT Pros that are now studying as "Early Experts" on Windows Server 2012.

What do you think of Server Manager in Windows Server 2012?
Are you excited about using Server Manager in your environment for shared folder scenarios?  Feel free to share your feedback and stories in the comments below!

Hope this helps,

Keith

Build Your Lab! Build Your Lab! Download Windows Server 2012
Build Your Lab in the Cloud! Don’t Have a Lab? Build Your Lab in the Cloud with Windows Azure Virtual Machines
Join our "Early Experts" study group! Want to Get Certified? Join our Windows Server 2012 "Early Experts" Study Group

More Stories By Keith Mayer

Keith Mayer is a Technical Evangelist at Microsoft focused on Windows Infrastructure, Data Center Virtualization, Systems Management and Private Cloud. Keith has over 17 years of experience as a technical leader of complex IT projects, in diverse roles, such as Network Engineer, IT Manager, Technical Instructor and Consultant. He has consulted and trained thousands of IT professionals worldwide on the design and implementation of enterprise technology solutions.

Keith is currently certified on several Microsoft technologies, including System Center, Hyper-V, Windows, Windows Server, SharePoint and Exchange. He also holds other industry certifications from IBM, Cisco, Citrix, HP, CheckPoint, CompTIA and Interwoven.

Keith is the author of the IT Pros ROCK! Blog on Microsoft TechNet, voted as one of the Top 50 "Must Read" IT Blogs.

Keith also manages the Windows Server 2012 "Early Experts" Challenge - a FREE online study group for IT Pros interested in studying and preparing for certification on Windows Server 2012. Join us and become the next "Early Expert"!

IoT & Smart Cities Stories
The deluge of IoT sensor data collected from connected devices and the powerful AI required to make that data actionable are giving rise to a hybrid ecosystem in which cloud, on-prem and edge processes become interweaved. Attendees will learn how emerging composable infrastructure solutions deliver the adaptive architecture needed to manage this new data reality. Machine learning algorithms can better anticipate data storms and automate resources to support surges, including fully scalable GPU-c...
A valuable conference experience generates new contacts, sales leads, potential strategic partners and potential investors; helps gather competitive intelligence and even provides inspiration for new products and services. Conference Guru works with conference organizers to pass great deals to great conferences, helping you discover new conferences and increase your return on investment.
Poor data quality and analytics drive down business value. In fact, Gartner estimated that the average financial impact of poor data quality on organizations is $9.7 million per year. But bad data is much more than a cost center. By eroding trust in information, analytics and the business decisions based on these, it is a serious impediment to digital transformation.
We are seeing a major migration of enterprises applications to the cloud. As cloud and business use of real time applications accelerate, legacy networks are no longer able to architecturally support cloud adoption and deliver the performance and security required by highly distributed enterprises. These outdated solutions have become more costly and complicated to implement, install, manage, and maintain.SD-WAN offers unlimited capabilities for accessing the benefits of the cloud and Internet. ...
Business professionals no longer wonder if they'll migrate to the cloud; it's now a matter of when. The cloud environment has proved to be a major force in transitioning to an agile business model that enables quick decisions and fast implementation that solidify customer relationships. And when the cloud is combined with the power of cognitive computing, it drives innovation and transformation that achieves astounding competitive advantage.
SYS-CON Events announced today that Silicon India has been named “Media Sponsor” of SYS-CON's 21st International Cloud Expo, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Published in Silicon Valley, Silicon India magazine is the premiere platform for CIOs to discuss their innovative enterprise solutions and allows IT vendors to learn about new solutions that can help grow their business.
DXWorldEXPO LLC announced today that "IoT Now" was named media sponsor of CloudEXPO | DXWorldEXPO 2018 New York, which will take place on November 11-13, 2018 in New York City, NY. IoT Now explores the evolving opportunities and challenges facing CSPs, and it passes on some lessons learned from those who have taken the first steps in next-gen IoT services.
SYS-CON Events announced today that CrowdReviews.com has been named “Media Sponsor” of SYS-CON's 22nd International Cloud Expo, which will take place on June 5–7, 2018, at the Javits Center in New York City, NY. CrowdReviews.com is a transparent online platform for determining which products and services are the best based on the opinion of the crowd. The crowd consists of Internet users that have experienced products and services first-hand and have an interest in letting other potential buye...
Founded in 2000, Chetu Inc. is a global provider of customized software development solutions and IT staff augmentation services for software technology providers. By providing clients with unparalleled niche technology expertise and industry experience, Chetu has become the premiere long-term, back-end software development partner for start-ups, SMBs, and Fortune 500 companies. Chetu is headquartered in Plantation, Florida, with thirteen offices throughout the U.S. and abroad.
SYS-CON Events announced today that DatacenterDynamics has been named “Media Sponsor” of SYS-CON's 18th International Cloud Expo, which will take place on June 7–9, 2016, at the Javits Center in New York City, NY. DatacenterDynamics is a brand of DCD Group, a global B2B media and publishing company that develops products to help senior professionals in the world's most ICT dependent organizations make risk-based infrastructure and capacity decisions.